" In the fierce competition in the artificial intelligence industry, Koala Youran once faced resource waste and decision-making difficulties due to the lack of standardization in budget management. After introducing the DingTalk low-code tool, we successfully built a scientific and efficient budget cost management system. From budget preparation to approval and execution, the entire process is automated and standardized, which greatly improves work efficiency and accuracy. The real-time monitoring function makes budget execution transparent and warns of overspending risks in a timely manner. At the same time, through in-depth analysis of historical data, it provides a reliable basis for subsequent budget preparation. Thanks to the support of the DingTalk low-code tool, our financial management level has been significantly improved, departmental collaboration has become smoother, and management decisions have become more scientific and decisive, laying a solid foundation for the company's steady development in the field of AI. "
—— Zhu Mu, IT Director of Chengdu Kaola Youran
Chengdu Koala Youran Technology Co., Ltd. is an industry-leading multimodal large model industry solution provider. It was founded by Professor Shen Hengtao, a foreign academician of the European Academy of Sciences and ACM/IEEE/OSA Fellow, and more than 20 doctors from prestigious universities at home and abroad. With the world's first multimodal AI operating system independently developed by Code Geek, the company launched the Youran multimodal industry general large model and its application platform. The platform focuses on the generation and application of multimodal industry large models, and can quickly build industry AI applications. It has provided world-leading AI products and services to more than 500 customers at home and abroad in industries including high-end display, semiconductors, tobacco, rail transportation, ecological environment protection, and urban governance.
Koala Youran has independently developed the industry's first artificial intelligence operating system, OSMAGIC, which focuses on the generation of multimodal industry big models (Youran big models) and omnimodal AI applications (Youran Yuanzhi). The company provides the world's leading AI core algorithms and solutions to help customers achieve efficient scenario-based AI product development and delivery.
By chance, Zhu Mu, the IT manager of Chengdu Koala Youran, came into contact with DingTalk YiDa. He found that this tool, with its intuitive visual drag-and-drop interface, has completely changed the way of application development. Without complex programming knowledge, you can easily implement the layout and settings of the application with simple drag-and-drop operations, truly achieving "what you see is what you get". For professionals like Zhu Mu who are proficient in business and familiar with code, DingTalk YiDa not only simplifies the development process, but also greatly improves work efficiency.
DingTalk is like an intelligent hub that efficiently integrates multiple production systems, speeds up the flow of information, promotes agile response in decision-making, and significantly improves the efficiency of team collaboration. Chengdu Koala Youran has reshaped the management processes of non-project procurement, administrative fixed assets, etc. through DingTalk, and easily resolved complex and personalized approval problems with the help of OA system and Yida platform. At the same time, through DingTalk, a unified portal is realized, and DingTalk flagship version (HR), Funshare Sales (CRM), Kingdee (ERP), Meike Reimbursement and other systems are fully integrated. Through Yida, the data of various systems are connected in series to achieve data integration between systems, so as to achieve information technology without barriers and accelerate the digital transformation and upgrading of Koala Youran.
Independently build a procurement system to ensure clear process control
Koala Youran has successfully solved the problem of confusion in procurement, finance, administration and physical accounts by independently building a unified asset management system. In the past, due to the lack of a unified support platform, the data management systems of various departments operated independently, resulting in information asymmetry, delayed data updates, complex and inefficient management processes, reliance on manual entry and paper document delivery, cumbersome approval procedures, and high communication costs. The new asset management system integrates financial accounts, administrative accounts, and physical accounts to ensure data consistency and real-time updates, eliminating information asymmetry. The system realizes full process automation from purchase application creation to purchase order generation, simplifies management processes, reduces manual operations and paper document delivery, reduces error rates and communication costs, optimizes approval procedures, and significantly improves the company's operational efficiency and management level.
Three accounts in one, account/actual/account code are consistent
In the context of enterprise expansion and business complexity, the traditional administrative comprehensive ledger system gradually exposed the core pain points of the separation of procurement, administration and finance: data isolation leads to account differences, manual process nesting leads to lengthy approval cycles (non-standard procurement classification exacerbates efficiency bottlenecks), supplier information relies on manual updates to induce decision-making errors, contracts and orders are not linked to cause material acceptance faults, and asset inventory relies on paper records, which is time-consuming and labor-intensive. To solve the dilemma of separation of the three accounts, the team built a full-link integrated system based on the Yida platform:
The "three accounts in one closed-loop design" forms a complete data flow from the front-end procurement application to the end asset filing. The contract is automatically linked to the order to achieve transparent execution. The "one item, one code" model runs through the warehousing, outbound and inventory links. Scanning the code can complete the synchronization of accounts and realities; the supplier database and material data are updated in real time and in both directions. The system actively pushes cross-departmental to-do messages to eliminate the information attenuation of manual transmission. After the transformation, the procurement account (contract order linkage), administrative account (materials scanning code in and out of the warehouse), and financial account (automatic reconciliation of payment settlement) achieve minute-level data penetration, reducing management costs by 45% and increasing asset inventory efficiency by 3 times.
YiDa+AI Smart Questioning has built an intelligent decision-making center through natural language interaction, achieving two core values: first, it completes cross-application data integration and visualization of spoken business queries within 10 seconds , replacing the traditional 2-day manual analysis ; second, it conducts data analysis and insights based on penetrating data, helping users to see the data while giving users certain decision-making directions and suggestions, thereby improving problem location efficiency by 70% ; and effectively enabling strategy iteration and data tracking in customer success management.
Eliminate data silos and enjoy one-stop work
In view of the current situation that more than 12 types of heterogeneous data are difficult to communicate between the company's systems, 8 standardized interfaces are used as the hub to create a penetrating integration architecture:
A three-dimensional mapping mechanism of "DingTalk approval flow - Kingdee financial account - QR code asset card" was established, and contract performance data was automatically compared with ERP accounts payable through field-level verification rules, triggering more than 170 compliance verification points during the purchase order generation process.
Using the reimbursement order number at each moment as the traceability index, the material collection record can be penetrated to the CRM project cost center and the inventory ledger can be updated in reverse.
The supplier evaluation model is linked to the DingTalk personnel organization structure through the middle-office data bus. When the supplier registration information changes, the system can trigger asynchronous updates of 33 downstream systems within 5 minutes.
This deep integration model has shortened the time required to synchronize Koala Youran's asset status data from 4 hours to a response level of seconds, and increased the accuracy of three-account alignment to 99.7%, truly building a digital governance foundation for full-domain circulation.
